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Arranging Entertainment for Your Next Event

While everybody likes a good party, far fewer people enjoy planning one. Giving your guests a good time entails endless considerations. Among this long list of duties, entertaining the party-goers is paramount. Choosing the right entertainment depends on a host of factors, including your budget, your venue, the number of guests and the nature of the function.

Money Matters

Recognizing the importance of entertainment, some planners want to give their guests the ultimate spectacle. However, big shows require equally big budgets, and entertainment is just one element of a party’s expenses. Good entertainment should strike a balance between affordability and amusement.

In addition, entertainers’ contracts commonly include “force majeure” provisions postponing or canceling a performance under certain conditions. Should your event suddenly be canceled, every contract requires a nonrefundable advance payment, typically half the total amount, to compensate the performer for lost wages. For these reasons, take extra care how much you spend on entertainment.

Size and Space

Selecting a suitable space obviously depends on the size of your event. Likewise, your entertainment must be an appropriate match for the venue. Church basements or the back rooms of bars are bad locations for corporate events Campbell County KY, while an average conference room is poorly designed for live performances.

The main benefit of a professional banquet hall is the flexibility to fit the space to your needs. Many event spaces also offer related services such as catering, decorating, place settings and so on.

Audience and Ambiance

You cannot expect to entertain your attendees unless you understand who they are. Knowing your guests’ general preferences and personalities can help you convey the perfect atmosphere for your party. For example, the soft sound of a classical ensemble or jazz band in the background can add a flourish of class to a formal dinner, while energetic acts such as rock groups, illusionists and comedians can enliven a company’s summer picnic. Ultimately, information and intuition are a party planner’s greatest assets.

Quality entertainment can be the difference between an exciting event and a social flop. Keep your company entertained and make your occasion a memorable one.

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